We rely upon the Library Service Center [LSC] to store the majority of our collections. A few years back it filled up. As we waited for a new module to be added to the building, we sent around 2000 boxes to Iron Mountain [IM]. Yesterday, the former IM boxes found their new home in the new module in the LSC.
Now, begins our multi-step process of moving all 2000 boxes from IM to the LSC. It involves:
permanently withdrawing the boxes from IM
checking the boxes and ripping off the IM barcodes — every time IM retrieves a box, they stick a new barcode on it.
scanning our Fondren Library barcodes
requesting Technical Services staff to switch the location of the box in the system
sending the boxes to the LSC
updating our finding aids and other internal tracking with the new location information
Given the amount boxes, this task will take us a few months, hopefully ending sometime in the fall. If you happen to come into the Woodson during this time, you’ll see that we have a lot of boxes. Please forgive our clutter.
We would like to thank all of the library staff at the LSC, in Technical Services, and in IT that are helping us with this big move.
For those living locally, we’d like to invite you to a showing of For the Sake of the Song: The Story of Anderson Fair. The event will include a short reception with mini-empanadas, the film, a performance by Vince Bell, and a Q&A with the director Bruce Bryant.
It’ll be a great night celebrating a segment of Houston’s music history. We hope to see you there.
A large team has been working hard to create both an interactive and historical map of Rice called instituteRice. For example, you can look at Lovett Hall from a variety of angles and at different points in time. If you love exploring, Rice history, and just poking around, this is the map for you. While the Woodson did not make this map, our archival materials pop up everywhere on it.
On a different note, if you are attempting to see items at scholarship.rice.edu, the website currently works, but the content is inaccessible. We will let you know when this issue has been resolved. At this point, it may take a couple of weeks.
To get our collections processed, we have to remove a lot of stuff. That includes switching out folders and removing rusty staples, all binder clips, paper clips, and sticky notes. Trevor, one of our summer student archivists, has been processing the City of Bellaire historical records. Over the course of one day, he amassed this amount of material to either be recycled or thrown in the trash. At least, it’s colorful.
A recent university archival collection yielded a large amount of LPs. Sadly, many of these are multiple copies. We have kept two for ourselves and will eventually digitize them. We’d like to offer the rest to you for free. Please email firstname.lastname@example.org if you are interested.
In other news, our own Amanda Focke won the Society of Southwest Archivists Distinguished Service Award. She is a long serving member, who has been active on a variety of committees, served as president, and is currently a board member. Congrats to her on such a well-deserved honor.
2017 was an incredibly busy year for the Woodson. It included completing an inventory of all of our rare books, creating new online and physical exhibits, growing our fine arts and Jewish history collections, exhibiting the history of Camp Logan, placing the KTRU Rice Radio archive online, co-hosting the Houston Folk Music Archive Celebration with the Friends of Fondren Library, participating in the Oh Project collection, and helping our Fondren Fellow discover and map the hidden bits of information in our Civil War diaries.
Here’s some of what’s coming up in 2018:
We’re continuing our participation in the OSSArcFlow project to improve our digital preservation workflows and discoverability.
We’re going to be the home base for the Harvey Memories Project. This multi-institutional group will working to document the stories, images, audio, and video related to Hurricane Harvey. We will be taking the lead in digitally preserving any donated items.
Starting last year, we began working on our legacy media backlog. Over the past few months, the old floppies and zip disks have been preserved. Soon, our finding aids will contain descriptions of the files contained on that media.
As we complete some of the projects above and add new ones, we’ll update you on the results. Here’s to a great 2018.
In the class, the students first considered the differences between primary and secondary sources, identified the subjectivity of the archival items on their tables, and extracted information from the items, like key players and power relationships.